Please find the following on how to set up and out of office in Approve:
If a user has an out of office commitment (e.g. sick day) an administrator can set them to out of office via approve to process invoices on their behalf. This feature is particularly useful if invoices are still awaiting approval during crucial periods e.g. Month/Year end.
Follow the steps below when in aCloud to enable a colleague or another user to approve invoices on someone’s behalf – note, if the user in question is not setting this up this can only be done by a system administrator.
Navigate to aCloud Approve, then click on Settings.
Select Users, then Locate the User.
Click on Actions, then select the Out of Office option.
This will provide a pop up with various settings to complete.
Select the expected return date for the user to create a timeframe for this setting.
The main query will display ‘Who should approve on your behalf while you are away?’ followed by the approval stages under the database name.
Select the User to approve on behalf of the absentee for the appropriate stage(s).
Hit ‘Out of Office’ to save these changes.
Note: The setting doesn’t switch off automatically when the user returns. It needs to be manually deactivated.